Final Year Project Presentation and Submission Guidelines - Tri 2 2016/2017 -------------------------
EPE4036 – EC41
The FYP presentations by Part 1 students shall be held on WEEK 11 & WEEK 12 (23RD JAN – 5TH FEB 2017). You can check the presentation slot online starting from Week 10. There should be no written report to be submitted for Part 1 students. However, supervisors may request progress reports to be submitted to them. You are required to submit your logbook to your supervisor before week 7.
The FYP presentations by Part 2 students shall be held on WEEK 11 & WEEK 12 (23RD JAN – 5TH FEB 2017).You can check the presentation slot online starting from Week 10.
FOR PART 2 STUDENTS, PLEASE SUBMIT THE FOLLOWING AT THE FACULTY OFFICE.
a. Before presentation –
I. Before presentation - Submissions of soft-cover report (2 hard copies) and softcopy of draft report (2 copies CD). The deadline to submit the report is on 06TH FEBRUARY 2017 (MONDAY), 5 P.M.
II. Plagiarism Check - Students are required to submit their report to Turnitin.com (at http://www.turnitin.com/ ), and submit the generated originality report and the Similarity Index Form to the supervisor for endorsement. Both these documents are to be submitted separately with the softcover report by 06TH FEBRUARY 2017 (MONDAY), 5 P.M.
III.Please refer to FYP Portal:http://foe.mmu.edu.my/v3/main/undergrad/fyp_report_guidelines.html for further instruction on Plagiarism check and sample of originality report from Turnitin.
b. AFTER PRESENTATION - Submission of hard cover final report (1 copy) and SOFTCOPY OF FINAL REPORT (1 COPY IN CD). *The softcopy must consist of all of the student's written report/charts/programmes/etc. and part-2 presentation slides. The hardcover report must be submitted at the faculty office by completing the FYP Report Submission Form. The form must be signed by both the supervisor and the moderator. The deadline to submit the report is 6th March 2017 (Monday), 5 p.m.
ATTENDANCE TO PRESENTATION:
Besides his/her own presentation, every student must attend to at least another 2 other students' presentations. For example, for a student doing Part 1, he/she must attend part 1 presentation of two course mates, and if a student is doing part 2, he/she must do likewise for the part 2 presentations. Please get the Attendance Confirmation Form from the FYP Portal http://foe.mmu.edu.my/v3/main/undergrad/fyp_report_guidelines.html prior to the presentation day. The completed form must be returned to the Faculty office together with the FYP Submission Form (for Part 2) and for Part 1 student, it must be returned right after the presentation.
All presentations will be done in FOE labs. A computer (with internet access) and a projector will be provided for each presentation. If you have any special request (specific labs/software/hardware, etc.), please fill in the Request Form which can be obtained from the FYP Portal http://foe.mmu.edu.my/v3/main/undergrad/fyp_report_guidelines.html at least one week before the presentation day. Any late request will not be entertained. Please get a recommendation from your supervisor in order for your request to be entertained.
Please contact Faculty Staff below if you have further queries:
1. Name: Dr Tiang Jun Jiat (FYP Coordinator)
Office No.: CR4088
2. Name: Ms. Ruziah Ismail
Contact No.: 0383125284
Guideline for registration for FYP:
Dear Students, starting this semester, your FYP should be a
research based FYP. The guideline for research based FYP and an
example is listed below. A briefing on research based FYP will be
given by the faculty during the first/second week of Trimester 1
2013-2014. Please see MMU Bulletin for any update.
FYP Related Forms
Final Year Project Reference Point
This document lists out some reference points for students to take note when preparing for the final year project presentation and the final year project report. For the presentation of the final year project, please refer to *Guide to Preparing for FYP Presentation* (updated 9/9/2015). For the format of the final year project report, please refer to Section B: Guideline for Final Year Project Report
a. Content of the presentation should include
- An overview of the whole presentation, informing the audience what is to be expected or presented
- The objectives of the presentation should be clearly stated
- Project outlines
For FYP Part I
- Literature study for the project
- Design and partial implementation of the project
- Conclusions by reinstating the main points and the work to be completed in FYP Part II
For FYP Part II
- The main or core results/findings of the project
- Discussions that include detailed support/justification such as comparison/contrast, problem/solution, argument/persuasion, and importance.
- Conclusion by reinstating the main points and recommending future course of actions
b. Delivery of presentation
For the oral presentation:
- The explanations/findings provided should be sound and convincing, with strong theoretical justifications.
- The materials should be well organized and the presentation should be well structured.
- Be confident and well prepared.
- The delivery is timely; with good pace/speed so that the audience is able to listen and follow the presentation.
- Practice good eye contact.
- Emphasis: body language, gestures, pitch, and enunciation to highlight important points.
- Stand straight and face the audience.
- Speak good and clear English.
- The slides prepared are clear (not blurry), tidy (not messy) and visible/legible (suitable font and size).
- Ensure the slides are synchronized with the oral presentation.
- The slides are sharp and concise (short points/phrases yet thorough coverage).
- Show clear and relevant diagrams (figures, graphs, block diagrams, flowcharts, etc.) to aid the explanations.
- Proofread the presentation materials.
During the course of the presentation:
- Slides and other tools such as OHP, visualizer and sound system are only visual aids to make the presentation more lively, more interesting, and easier to navigate. However, keep in mind that the student is still the main presenter. The role of the presenter cannot be replaced by an automated presentation.
- Rule: keep it simple, clear, well structured, i.e. sharp and concise; good impressions are always made orally, not visually.
c. Candidate's performance during Questions and Answers
The student should be
- Able to answer in details and accurately
- Able to answer questions confidently
- Able to answer basic/fundamental questions within the areas/scopes of the project
- Demonstrate good English skills and be able to relate the answers to examples, slides, data, etc.
During the course of the Question and Answer:
- It is advisable to start with simple/basic questions
- Do not bombard the candidate with questions not related to/within the scope of the project
- Ask the questions politely and clearly
- Repeat the question nicely/Rephrase when the candidate requests for the question to be repeated
- Ask one question at a time
- Do not mock the candidate. Do not criticize harshly but point out nicely if the answers given are wrong. Praise him/her when the answers are right and accurate. Show your approval such as nodding your head.
- Stay calm/be cool
- Take some time to think of how to answer the questions rather than answering it immediately!
- Questions can be answered by simple English statements or with the use of visual aids
- Do not try to make-up an answer for a question. If you do not know the answer, admit
- Do your homework: think and prepare for questions that could be asked (i.e. know your stuff!)
2. General Efforts
Candidate's efforts during the course of the project
- Project flows according to the plan.
- Candidate meets the supervisor regularly (as arranged) to discuss the project.
- Candidate is punctual for the meeting/appointments.
- Suggestions/directives of the supervisor are taken into considerations.
- Candidate's work is thorough and systematic (good engineering approach).
- Candidate can work independently and provide good suggestions/recommendations to improve the project plan and management.
- Sufficient amount of efforts demonstrated (sourcing for materials, research, reading and learning, etc. needed/required for the project).
- Work done is genuine (any critical references to inquire supervisor's recommendations/opinions).
3. Final Report
a. Quality of the report
* The report format is followed strictly. Kindly refer to Guidelines for Final Year Project Report (updated 29/2/2016) for the report format.
Summary for report writing guidelines:
- All aspects of the project are properly documented in the report .
- Content must be genuine/original. References MUST be cited. PLAGIARISM is punishable by a grade of F (FAIL).
- Report write-up is technically sound. Technical terms are properly used but not excessively.
- Methods of investigations or details of the design can fall under 3 categories: i) Experimental researech, ii) Design synthesis of hardware/software, iii) Development and application of theory. Approaches taken in any category must be completely described or explained in detail.
- Data or findings are theoretically supported or compared with other published data/work. Data should be presented properly in diagrams, graphs, tables, etc. If there is any discrepancy between the theoretical and experimental results, an analysis or quantitative/qualitative discussions should follow to explain the possible sources of error.
b. Achievement of the prroject
As mentioned in the FYP guideline, the project may fall under one of the following categories:
- Experimental research
- Design synthesis of hardware/software
- Development and application of theory
Depending on the nature of the project, the quality of the project may be judged under, but not restricted to, any of the following points:
- Hands-on experience to relate and reinforce what has been taught including enhancement in problem solving skills, project planning, design, implementation, etc.
- Overall functionality of the project (cost, effectiveness, efficiency, value, user-friendliness, specifications, innovation, etc.)
- Level of difficulty (amount of skils/knowledge/techniques required and applied).
- Originality (ideas, concepts, approaches, implementations, etc).
- Notable impact (new discovery, invention, etc.)
- Contributions to researchers/scientists/consumers/end-users, etc.
GUIDELINES FOR FINAL YEAR PROJECT REPORT
The skill to apply engineering knowledge is one of the most important aspects that an engineering graduate must acquire upon graduation. The only way to learn this practical skill is to have a specific engineering problem to solve. One must learn to use all applicable theories in analysing the problem systematically. Experimenting in a laboratory is essential. The process of experimentation involves organisation, observation, familiarisation with various pieces of equipment, working with others, writing and communicating ideas and information. These are the skills required of an engineer.
Report writing is one of the primary professional responsibilities of a practising engineer. The final report of any project is not just a formality. It is a primary product of the engineering efforts and is often the basis for evaluation of the engineer's professional abilities. The report is also a service to the engineering community who needs the information. The report should stand on its own. It is subject to critical analysis by a variety of readers.
A report should include all the necessary sections, targeting at a reader who does not necessarily have any prior knowledge about the project. This guide is prepared to help the students in preparing their Final Year Project reports. To ensure the reports are easy to read following a consistent format, it is IMPORTANT that students FOLLOW STRICTLY the instructions during report preparation.
2. SUBMISSION OF REPORT
Candidates intending to submit their report should comply with the following procedures:
soft cover report (2 copies) and softcopy of report in CD (x2 copies)
notified by the faculty one week before deadline.
||1 week before
the 1st day of presentation sessions.
hard cover final report (1 copy) and softcopy of final report (1 copy
notified by the faculty one week before deadline.
||2 weeks after
the last day of presentation sessions.
3. SPECIFICATIONS OF THE REPORT
3.1 Number of Copies
For Project II, THREE printed copies of the report are to be submitted to the Faculty:
- The first TWO copies shall be in SOFT COVER and submitted to the Faculty for examination. The soft cover copies must be bound using black comb binding. The soft covers can be obtained from the Dean’s Office. One copy will be given back to the student later.
- TWO softcopies of the report (including the materials in the appendices) must also be submitted in CD format. The label shall include project title, name of writer and submission date.
- ONE final copy shall be in hard cover and bound using PVC or other equivalent material. The sample of this cover is available in the library.
- ONE softcopy of the report (including the materials in the appendices) must also be submitted in a CD together with the final report. The label shall include project title, name of writer and submission date.
3.2 Covers and Binding
The hard cover of the final report shall be in MAROON with GOLD lettering. Arial Narrow (Not bold) typeface shall be used.
A blank sheet of paper should be put before the title page and another blank paper should be attached before the back cover.
Font size for front cover of the report (refer to photo):
Title of report : Arial Narrow (Not bold), font size 18-point and shall be in uppercase
Name of candidate, ID of candidate, Academic Year, Name of University, Month and Year of report submission: Arial Narrow (Not bold), font size 18-point and shall be in uppercase.
Font size for spine of the report (refer to photo):
Name of candidate, title of report and year of report submission: Arial Narrow (Not bold), font size 18-point and should be in uppercase.
If the title of the report is too long to fit into the spine, then put as many characters as possible and put ellipses. For example, if a long title like "EXERCISE MACHINE MOTIVATED BY INTEGRATED VIDEO GAME: USB TO HARDWARE CONNECTION" will not fit in the spine, it could be reduced to "EXERCISE MACHINE MOTIVATED BY INTEGRATED VIDEO..." for the spine only. The front cover should still have the full title.
Direction of lettering - run from the top of spine
3.3 Language of Report
Report must be written in consistent style of English.
3.4 Typeface and Font Size
Times New Roman typeface and font size of 12-point should be used throughout the report (except for Appendices), which includes Title page, Dedication page, Acknowledgement page, Abstract, Table of Content page, List of Figure/Table page and the main body of the text. Italics should only be used sparingly for emphasis.
Font size for chapter heading: 12 and bold
Subheading: 12 and bold
Sub-subheading: 12 and bold
Figure/ Table caption: 10 and bold
Body text: 12
For further clarification, please refer to the FYP report template above.
3.5 Paper and Printing
High quality 80gm A4 size paper shall be used. The paper should be white in colour, acid free and 'non-erasable’ kind. For printing, a laser or other high quality printer is recommended.
Corrections of typographical errors, or changes in the text, figures or tables, must be made as cleanly and as invisibly as possible. Correction fluid shall NOT be used. Corrections should be made on the original before recopying or reprinting the problem page.
3.7 Margins and Spacing
The margin on the document must measure according to the following specifications:
Text should be typed, one and a half-spaced, left-right justified on one side of the paper only. For captions of figures and tables, single spacing can be used.
Page numbers are to be placed at least 15 mm from the edge of the page at the bottom centre of the page.
Every page except the title page must be numbered.
Title page is 'i' but is not numbered. Preliminary pages are to be numbered in lower case Roman numerals (ii, iii, iv etc).
The main text pages are to be numbered in Arabic numerals and all pages must be numbered consecutively and continuously.
3.9 Illustration Material
When photographs are to be included in the report, they shall be scanned. Pages with colour photographs should be printed on a colour printer.
Materials that are small in size should be pasted at the normal page with library paste. Microfiche material should be put into an envelope before it is pasted on the page.
3.10 Usage of colour in report
The usage of colour in the reports should be minimised as much as possible to avoid the excessive usage of colour printers. Colour should only be limited to parts where it is a crucial element of the project.
Some examples where colours should be avoided are:
The usage of colour in graphs can be avoided with the usage of symbols instead. It should be noted that most publications only accept black and white plots instead of colour plots. Therefore, the report should be a practice for the student to prepare as close to the real-world publication as possible.
Most of the time, tables do not require colour at all. Students should be reminded that quality of the table content is more important than appearance.
This is the same as tables where it is almost insignificant to use colours.
Some examples where colours might be required are:
When doing image comparison, it might be mandatory to use colour to show the differences
Most of the time, photographs use a lot of ink and it
should be avoided as much as possible. However, sometimes it is also
necessary to show photographs for real-world example.
4. FORMAT OF REPORT
A report shall normally have three sections: (i) the preliminary pages or the front matter, (ii) the main text or the body matter, and (ii) the reference material or back matter.
(i) The PRELIMINARY PAGES should include the following sections according to the given order:
- Title page
- Dedication (optional)
- Table of Contents
- List of Figures, Illustration, etc
- List of Tables
- List of Abbreviations
- List of Mathematical Symbols
(ii) The MAIN TEXT should normally be divided into chapters* such as:
- Chapter 1: Introduction
- Chapter 2: Theoretical Background or Review of Literature
- Chapter 3: Method of Investigation or Details of the Design
- Chapter 4: Presentation of Data
- Chapter 5: Discussions on Findings
- Chapter 6: Conclusions and Recommendations
The division of chapters shown here is given as an example and might not be strictly followed. Instead, the writer should divide the main text into chapters according to the nature of the project with the aim of properly organize, structure, and present the project clearly. Typical length of the main text should be between 50 to 100 pages.
(iii)The REFERENCE MATERIAL may consist of:
- Glossary (if any)
4.1 Preliminary Pages
4.1.1 Title Page
The form and contents of the title page must STRICTLY follow the format of the example given on page 'i' of the FYP Report Template. . The title shall be CAPITALISED. The title page is counted as page 'i', however, the number is NOT printed.
Please see the format on page ii of FYP Report Template.
Please see the format on page iii of FYP Report Template.
This is a brief acknowledgement of assistance given to the writer in researching and writing the report. Its page is numbered with a consecutive lower-case Roman numeral. Times New Roman typeface with font size 12 shall be used.
An abstract is the summary of the report which contains the statement of what was done, how it was done, the results and the conclusion drawn. It is usually written last after the main body of the documentation is completed. It should not be used to define the purpose of the experiment or to give a general introduction. It should be short and concise, containing only the most critical information meant for the readers who have limited time to read the full report. It is normally limited to 300 words. Refer to page v of FYP Report Template together with the typical format of abstract and guidelines. Times New Roman typeface with font size 12 shall be used. Very often, technical professionals only read the abstract and will continue reading the entire report only if the abstract attracts their interest.
4.1.6 Table of Contents and Lists of Figures/Tables
A table of contents (TOC) shows readers the starting page number of each major section and subsection in the report (refer to page vii and viii of FYP Report Template). Times New Roman typeface with font size 12 shall be used. The topics to be covered in the report must be carefully selected and organised. The flow of the topics to be presented is very important in order to guide a relatively novice reader in understanding the whole report. To an experienced reader, the TOC gives a quicker way of finding the information of interest.
With the similar purpose as the TOC, the lists of figures/tables/abbreviation/mathematical symbols are to enable readers to find the illustrations, diagrams, charts, and tables in the report. Figures/tables must be numbered consecutively in order of appearance (refer to page ix and x of FYP Report Template). Times New Roman typeface with font size 12 shall be used.
4.2 Main Text
An introduction is necessary to give an overview of the overall topic and the purpose of the report. The motivation to the initialisation of the project can be included. Its content should be general enough to guide the reader gracefully into the subject materials.
4.2.2 Theoretical Background or Review of Literature
This section is to discuss the theoretical aspects leading to the implementation of the project. Typically, this involves the historical background of the theories published in the research literature and the questions or ambiguities arose in these theoretical works. Citations for the sources of information should be given in the standard bibliographic formats (using square brackets with the corresponding number  that points to the List of References). Explore this background to prepare the readers to read the main body of the report. It should contain sufficient materials to enable the readers to understand why the set of data are collected, and what are the salient features to observe in the graph, charts and tables presented in the later sections. Avoid reporting any irrelevant issue.
Depending on the length and complexity of the report, the introduction and the theoretical background may be combined into one introductory section/chapter.
WARNING: Do not copy any sentence from the sources of information.
4.2.3 Method of Investigation or Details of the Design
The project may be in one of the following nature:
(ii)Design synthesis of hardware/software
(iii)Development and application of theory
Depending on the nature of the project, the approach can be described in one or more chapters.
(i) For experimental research, explanations shall be given with regard to the equipment used to conduct the experiment, the function of each apparatus, how the configuration works to perform a particular measurement, sources of errors and how to minimise them, materials and ways to produce the sample.
(ii) For design synthesis of hardware/software, detailed descriptions on the techniques used shall be given.
(iii) For development and application of theory to solve a particular problem, the techniques used shall be explained in detail. Mathematical derivations that are too lengthy shall be given in appendices. Experiments conducted to verify the theory shall also be documented.
4.2.4 Presentation of Data
The data should be organised and presented in the forms of graphs, charts, or tables in this section, without interpretative discussion. Raw data which may take up a few pages, and most probably won’t interest any reader, could be placed in the appendices.
4.2.5 Discussion on Findings
The interpretation of the data gathered can be discussed in this section. Sample calculations may be included to show the correlation between the theory and the measurement results. If there is any discrepancy between the theoretical and experimental results, an analysis or discussion should follow to explain the possible sources of error.
The presentation of data and the discussions may also be combined into one chapter.
4.2.6 Conclusions and Recommendations
The conclusion section closes the report by providing a summary to the content in the report. It indicates what is shown by the work, what is its significance, and what are the advantages and limitations of the information presented. Additional discussion shall not be added. The potential applications of the results and recommendations for future work may be included. Refer to Chapter of Conclusion in the FYP Report Template for the typical format and guidelines.
4.3 Reference Material
4.3.1 References (Please refer to the IEEE reference style under Section IV D&E)
Every reference quoted or cited in the report must be included in the list of references and numbered accordingly. Citation is required for statement which expresses a fact that goes beyond the common knowledge of the art.
Number your references in the order that you cite them in the text; place the numbers in parentheses.
Theoretical and experimental investigation of electromagnetic wave propagation and scattering in a random medium has been a subject of intense research for the past few decades -. ……. volume scattering coefficient of the medium is obtained from the Stokes matrix of the single scatterer directly by definition, or by the application of the forward scattering theorem . ……… Previous studies by Fung and Eom  and Tjuatja et al.  have considered the amplitude correction. ………….. The formula has been developed by Fung and Eom . ……… Phase correction is important in dense random medium .
NOTE: If there are more than three authors of an article, book, or presentation, cite the first author only in the text, and use the abbreviation “et al” for all others. When preparing the reference list, however, list all names, regardless of the number of authors.
In reference list, information of the material is required to be entered in accordance to IEEE reference style (section IV D&E).
Avoid URL references; if you must refer to websites, refer
only to authoritative websites like the official websites of
professional bodies or governments, websites of companies
describing their products, and online technical papers. Examples
of non-authoritative websites include Wikipedia and blogs.
This section contains lengthy materials which are not suitable to be put inside the main text, for example; raw data, equipment and computer programmes. Times New Roman typeface with font size 10 shall be used.
5. OTHER INSTRUCTIONS ON REPORT WRITING
5.1. A report should be written according to the intended group of readers in mind. It should have a logical flow with a strong explanation to convince the reader on the conclusion(s) of the report . It should be well-written and should provide easy understanding. Excessive technical jargon and slang should be avoided. As far as possible, statements should be supported by relevant and accurate facts, data and numbers.
5.2 The writer should be able to defend all statements by referring to a reliable research work or the research findings.
5.3 Symbols or nomenclature used shall be defined. Standard symbols or acronym normally accepted in engineering field can be used. International System Unit (S.I) shall be used. If you use other units, SI equivalent unit shall be in bracket.
5.4. Equations and formulae should be typed clearly by using an appropriate equation editor and numbered according to its sequence of order within the chapter ( it is good if it is numbered separately for different chapter using Arabic number, for example, Chapter 1, first equation may be Equation 1.1; Chapter 3, first equation may be Equation 3.1). Avoid manual combinations spanning several lines which could get out of alignment, for example:
(y/x) = ax + b preferred compared to:
y= ax + b
5.5. Diagram can include graphs and figures. It can be numbered together or separately with photographs. Diagrams should be easy to understand. Every diagram should be numbered (it is good if it is numbered separately for different chapter using Arabic number, for example, Chapter 1, first diagram may be Figure 1.1; Chapter 3, first diagram may be Figure 3.1) at the bottom of the diagram and should be given an informative title.
5.5.1.Every diagram should have relevant title and should be numbered.
5.5.2.Coordinate units (abscissa) should be written clearly in the graph.
5.5.3.All the data points and lines should be clear - generally it should not be more than 2 or 3 curves in every diagram.
5.5.4.Types of different data points must be shown in a legend.
5.5.5.Every diagram should be referred and elaborated in the text.
5.5.6.The gridlines should be in appropriate intervals.
5.6 Tables of data or results - all tables should be numbered (it is good if it is numbered separately for different chapter using Arabic number, for example, Chapter 1, first table may be Table 1.1; Chapter 3, first table may be Table 3.1) and should have titles. Both the number and the title should be centred above the table.
5.6.1 All tables should have titles and table numbers.
5.6.2 Columns should have appropriate titles.
5.6.3 All units should be clearly identified.
5.6.4 All tables should be referred and elaborated in the text.
5.6.5 Columns can be numbered if the title is too complex. In this case, the elaboration should be given in the text.
5.6.6 Additional notes should be prepared if necessary.
6. FURTHER READING
Several reference books on technical writing are available. More guides and information in preparing engineering reports as well as other technical documents may be found in the following references:
1. D. Beer and D. McMurrey, A Guide To Writing As An Engineer, New York: John Wiley & Sons, 1997.
2. J.M. Lannon, Technical Writing, 6th edition, New York: HarperCollins College Publishers, 1993.